So we selected the button next to Show Quantity and Rate and entered the full estimated quantity for each item in the QTY columns (if you chose Show Percentage, new columns would appear). In our example here, we’re going to invoice the customer for two items, the blueprints and floor plans. QuickBooks will display a new window that lets you select items and/or percentages of amounts due. But let’s say you and your customer have agreed that payment will be due in pre-defined stages, so click the third button and select one or more of the line items. This window will open:įigure 1: You can decide how many of your estimate items will be included on your progress invoice.īy clicking one of these buttons, you can bill the customer 100 percent of what’s due on the invoice or just a percentage. When you’ve entered all of the items you want to include in this phase of your project, click the Create Invoice button. Now create your estimate (these instructions are for QuickBooks Premier 2013 your steps may vary slightly). Go to Edit | Preferences | Jobs & Estimates | Company Preferences and make sure the Yes button is filled in next to the questions about estimates and progress invoicing. You can still use progress invoicing to start collecting funds one segment at a time.įirst, be sure you have progress invoicing turned on. A smarter way is to build estimates for the entire job or sequential phases so your customer can see the big picture. You could, of course, simply create invoices for smaller chunks of the job as they come. If your company’s finances will allow it, you can help them out on sizable jobs by using progress invoicing, also known as partial billing or progress billing. economy may be picking up, but your customers are probably still being very careful with expenditures. Clients should return, within 15 days, any invoice not in accordance with the terms of the contract, to the contractor for resubmission.The U.S.
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